ADMISSION
Admission to the conference and exhibition is for delegates only. Minors and members of the general public will not be admitted. For safety reasons, minors below the age of 16 will not be allowed into the exhibition hall at any time from build-up to teardown periods.
BADGES & PASSES
No one will be permitted into the exhibition hall during build-up, open period or breakdown without the appropriate pass.
EXHIBITOR BADGES
Every member of your staff, who will be working on the booth, requires an exhibitor badge. These badges must be worn on-site at all times during the open period of the exhibition. They can be ordered via the link provided in the checklist.
You may collect badges on-site from 1400hrs-2000hrs on Thursday 23 October and from 0800hrs onwards during the first day of the event.
CONTRACTOR PASSES
These will be issued by security upon your arrival at the venue loading bay and they will not be posted. If you have an Exhibitor's Badge, you will not require a contractor's pass.
DAMAGE TO BOOTH STRUCTURES AND EXHIBITION PREMISES
No person under any circumstances shall cut into or through any floor covering or wall nor alter booth service structure except when authorised in writing by the show organiser. Any such damage to booth service structures will be invoiced to the Exhibitor.
DANGEROUS MATERIALS
- No temporary gas (LPG) or naked live electrical fittings are to be used in the exhibition halls at any time.
- No explosives, petrol, dangerous gases or highly inflammable substances are allowed in the halls.
- No radioactive substances are allowed unless prior approval in writing is obtained from the show organiser. Any radioactive substances being used must strictly comply with the rules and regulations stipulated by the relevant regulatory body.
Deliveries
You are able to deliver and collect items from your stand within the Build & Breakdown timings shown within the Event Timetable tab.
Please note that neither the Organiser nor the Venue can accept responsibility for items, so there MUST be someone from your company to sign for them (using the address below):
Your Contact Name / Mobile Number:
Your Company Trading Name:
Your Stand Number:
Suntec Singapore Convention & Exhibition Centre
1 Raffles Boulevard
Hall 404 - 406
Singapore 039593
If this is not possible, please contract APT Showfreight who can sign and store your items securely for you until you arrive, they will be able to quote depending on the number and size of your delivery.
FOOD & BEVERAGES
According to the regulations of Venue, no outside food and beverages are allowed to be taken into the exhibition venue. Exhibitors may have food and drinks at the cafeteria (if any) inside the Exhibition Hall or at any other restaurants within the exhibition centre.
For venue F&B order, kindly proceed to the below link for online order:
Order deadline 14 days prior to event date. Min. order for F&B meals is required. Refer to online form for details. Credit Card payment only.
The Event services can be found under Lite Bites selection:
External Catering is strictly not permitted. External catering fee will be levied for any external food and beverages brought in. Please refer to below application permit form for your reference on the fee levied.
All application is subjected to approval from the venue. The Venue reserves the right to reject any application submitted.
INSURANCE
Any loss or damage that may occur during the show should immediately be notified to the Organisers and Security on-site. Please note that Exhibitor insurance policies do not cover booth contractors and any subsequent sub-contractors, and as such, contractors are now required to submit proof that they have adequate insurance cover.
We recommend that contractors erecting complex structures should have a minimum of £5,000,000 Public Liability and also must be able to provide proof of Employer Liability insurance. Contractors erecting standard structures should have a minimum of £2,000,000 Public Liability and also must be able to provide proof of
Employer Liability insurance.
OFFICIAL CONTRACTORS
- The show organiser has appointed an Official Booth Contractor for various services to ensure a more efficient and regulated build-up and dismantling. Please refer to CONTACT LIST for details. The services of the Official Booth Contractor are for the convenience of exhibitors, and the show organiser will accept NO liability in respect of any contract between exhibitors and such contractor for negligence or default of any such persons, their servants and agents.
- All electrical, water and compressed air link-ups must be contracted through the Official Booth Contractor.
- Only the Official Freight Forwarder can be employed whenever mechanical handling of exhibits (i.e. the use of forklift or pallet truck) within the exhibition hall is required.
- Exhibitors may appoint their own contractor for booth design and construction subject to them being approved by the show organiser. All approved contractors must lodge a refundable performance bond of SGD 20.00 nett per sqm to the show organiser (Subject to a minimum of SGD 500/- not exceeding SGD5,000/- per booth). Cheques should be made out in favour of “Pico Art International Pte Ltd” and attention to Ms. Alyssa Lee / Mr. Jins Lim
PARKING COUPONS PURCHASE
Kindly proceed to below link for online order of parking coupons:
POWER SUPPLY AND LIGHTING
- All electrical installations work from source of supply at the exhibition must be carried out solely by the show organiser’s official contractor.
- Exhibitors requiring different voltages, stabilisers, frequency or special connections to equipment should arrange for their own transformers, converters, boosters, etc and keep the show organiser informed.
- All electrical equipment should be tested and approved by the show organiser’s appointed licensed engineers prior to turning on the electrical supply.
- All electricity supplied to the booth will be switched off from source 30 minutes after the exhibition closes daily.
- 24 hours electricity supply is available by prior arrangement with the Official Booth Contractor at least 2 weeks before the show. SUCH SUPPLIES CANNOT BE ARRANGED AT SHORT NOTICE. The show organiser reserves the right to disconnect the electrical supply to any installation, which in the opinion of the electrician, is dangerous or likely to cause annoyance to visitors or other exhibitors.
PRODUCT DEMONSTRATIONS AND PRESENTATIONS
- The show organiser appreciates that demonstrations and presentations form an integral part of exhibitions. Exhibitors, however, should exercise discretion to other exhibitors when carrying out demonstrations and presentations.
- Loud speakers/sound devices and/or image projection equipment are to be placed in such a way that sound/image is directed downwards and into the booth, and not towards or across the aisles. The operation of any sound device or image projector must not interfere with, or be an annoyance to neighboring booths. Sound levels recorded at adjacent or opposite booths should not exceed 70dB for all speech, music and sound effects.
- The show organiser may also require such demonstrations or presentations to be carried out in accordance to a timetable as laid down after the consultations with the exhibitors involved.
- Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience within the confines of the booth.
PROMOTION(S) DURING THE SHOW
- Exhibitors are not allowed to place stickers, signs or posters anywhere in the exhibition hall other than within their own booth and on paid advertising poster sites and billboards.
- Exhibitor’s representatives are not permitted to distribute any publicity materials, souvenirs and the likes.
- Non-exhibitors are prohibited from displaying or promoting their activities anywhere in the exhibition and may be asked to leave.
SECURITY
- The show organiser will arrange for general security in the hall during the build-up, teardown, and show hours. The exhibition hall will be locked after show hours. Exhibitors are requested to leave the hall within 30 minutes of the closing time.
- Exhibits movement in and out of the hall during show hours is not permitted. Should there be a need to remove an exhibit from the hall during the show hours, exhibitors are required to obtain an Exhibits Removal Form from the on-site Show Management Office.
- All personnel in the exhibition hall must wear identification badges. Badges for exhibitors and contractors are available from the Registration Counter. If your displays are very valuable or sensitive and you wish to hire security personnel to attend to your booth exclusively for the exhibition, please contact the show organiser for security services. Please note that you are not allowed to use your own staff or personnel from any other security agency.
BOOTH CLEANING
- During the build-up and teardown periods, exhibitors and/or their appointed contractors will be responsible for removal of booth construction debris (i.e. empty paint cans, lumber scraps, etc.) and rubbish. Failure to do so will result in the exhibitors being liable for the service fees involved i n removing the debris. All aisles must be left clear at all times.
- During the exhibition days, the show organiser will provide general cleaning of the booth carpets and aisles daily. It is the exhibitors’ responsibility to maintain the cleanliness of their booths at all times.
WORKING EXHIBITS
- Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are disconnected from the source of power.
- Working machines must be placed at a relatively safe distance from the audience. We strongly recommend the use of safety guards.
- All pressure vessels or equipment under pressure must conform to the safety standards & regulations.
- Prior approval must be sought from the show organiser before operating such equipment.
- No motors, engines, contrivances or power-driven machinery may be used without adequate protection against risk of fire.
- No naked or open flame equipment is to be used in the exhibition hall at any time.
STORAGE
Direct arrangements should be made with the appointed official freight forwarder. Otherwise, exhibitors must arrange for their cartons and cases to be transported back to their own premises. Exhibitors are not to store such items within the exhibition halls. The Organiser reserves the right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost incurred will be borne by the exhibitor.
ANIMALS ON BOOTH
For any exhibitors who are bringing animals as part of their demonstration or exhibition, it is mandatory to submit the Application Form 12 (Under Technical Form Tab) and risk assessment form to the organiser by the stipulated deadline.
)
){kind=logo}
){kind=logo}
)
){kind=logo}
)
)
)
){kind=logo}
)
){kind=logo}
)
)
){kind=logo}
){kind=logo}
)
)
){kind=logo}
){kind=logo}
)
){kind=logo}
){kind=logo}
){kind=logo}
)
){kind=logo}
